Start with today’s capacity
Capacity changes from day to day. Choose the description that fits, then list what is taking up space in your working day.
How much room do you have today?
My capacity is steady today. I can plan with some room for changes.
What else is using your capacity?
This can include work that is difficult to count on a task list. Choose any that are relevant.
What is on your plate?
Demand I have listedNo tasks listed yet
Add tasks to see how the list compares with the capacity you chose. This is a prompt for reflection, not a measurement.
Choose what happens next
A task does not have to stay in “do it now”. Move each item to the option that feels most realistic, or leave it undecided.
If everything feels urgent, it may help to ask someone with the right overview to agree what takes priority.
What would make work more manageable?
Choose the situation and the change you want to ask for. You can make a note even if you are not ready to raise it yet.
Where do you need a boundary or clearer agreement?
Your workload and boundary plan
Use this as a working note. Edit the message so it reflects your role, situation and own words.
This is a draft to adapt. You can use it in a conversation, email or meeting note.
